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Synod of the Pacific Policies |
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This Agreement
is made and entered into this 28th day of February, 2004,
by and between the Presbytery/Mission Unit of Sacramento,
a judicatory of the Presbyterian Church (U.S.A.) (the "Presbytery")
and the Synod of the Pacific, a judicatory of the Presbyterian
Church (U.S.A.) (the "Synod");
WHEREAS, one of the responsibilities of the Synod is "to
develop and provide resources as needed to facilitate the
mission of its presbyteries, as well as guidelines and criteria
for evaluation" (Book of Order G-12.0102e); and WHEREAS, in order to further its mission, the Presbytery "may
authorize the administrative staff services of an executive
presbyter and other staff as needed." (Book of Order
G-11.0303); and
WHEREAS, the Presbytery is in need of the services of an executive/general
presbyter and other staff services as it shall determine from
time to time; and
WHEREAS, the Synod desires to provide such services as set
forth herein;
NOW, THEREFORE, the Presbytery and the Synod agree as follows:
1. Executive/General Presbyter/Associate Synod Executive.
a. The Presbytery/Mission Unit, in consultation with the Synod,
may, in its discretion, elect an executive/general presbyter.
The Synod, in consultation with that presbytery/mission unit
Search Committee, may, in its discretion, engage the services
of the same executive/general presbyter, who shall also be
an associate synod executive of the Synod (hereinafter referred
to as the "Executive Presbyter"). The services
of the executive presbyter shall be provided through employment
by the Synod. Engagement of the services of the executive
presbyter shall be subject to (i) election of the executive
presbyter by the presbytery, and (ii) approval of the employment
of the same executive presbyter by the Synod. The duties and
responsibilities of the executive presbyter shall be delineated
in a position description developed by the presbytery/mission
unit, in consultation with and approved by the Synod, through
its Mission Personnel Committee. The executive presbyter shall
be accountable to the Presbytery, through its council and/or
personnel committee, for the implementation of decisions and
matters of strategy, program and resources as provided for
in the Book of Order G-9.0701a. The executive presbyter shall
be under the supervision of and accountable to the Synod as
his/her employer, through the Synod Executive, who shall supervise
the executive presbyter to ensure that services are competently
delivered to the presbytery/mission unit in accordance with
his/her position description and the Synod Personnel Policies
and Procedures Manual.
b. The presbytery/mission unit, after consulting with the
Synod, may terminate the services of the executive presbyter
pursuant to Book of Order G-9.0705. In the same manner, the
Synod, after consulting with the Presbytery, may terminate
the employment of the executive presbyter. If the Synod elects
to terminate the employment of the executive presbyter, but
the presbytery/mission unit elects to continue his/her services,
the Synod will continue to provide personnel services for
a reasonable amount of time to the presbytery/mission Unit
under this Agreement until the presbytery/mission unit can
make arrangements to provide for its own human resource management.
The timeline for the transition of these responsibilities
shall be negotiated between the presbytery/mission unit and
the synod. However, the presbytery/mission unit will immediately
become the employer of record for the executive presbyter
as of the effective date of termination of employment from
the Synod. Upon acknowledging in writing or receiving written
notice of the effective date of termination of employment
by the Synod, the presbytery/mission unit agrees to assume
all subsequent liability for the executive presbyter from
and after that effective date.
If either the presbytery/mission unit or the Synod shall terminate
the services of the executive presbyter, the executive presbyter
shall have the right to request a hearing according to Section
G-9.0705 of the Book of Order, to be held by the terminating
party. If both parties to this Agreement terminate the services
of the executive presbyter, and he/she asks for a hearing,
a joint hearing will be held by both the synod and the presbytery/mission
unit.
2. Other Presbytery Staff. The Synod shall engage the services
of other staff (called, elected, and appointed), as shall
be necessary to facilitate the mission of the Presbytery/Mission
Unit in accordance with Paragraph 3. below. The duties and
responsibilities of the other staff shall be delineated in
a position description developed by the presbytery/mission
unit, in consultation with and approved by the Synod, through
its Mission Personnel Committee. Such staff shall be employees
of the Synod, subject to the Synod Personnel Policies and
Procedures Manual, and shall be subject to supervision and
direction by the executive presbyter. The process for terminating
the services of other called/elected staff shall be the same
as those delineated in Section 1 b. above. The process for
terminating the employment of appointed staff shall be in
accordance with the Synod Policies and Procedures Manual.
3. Staffing. The Presbytery/Mission Unit and the Synod will
establish the positions and respective position descriptions,
responsibilities, hours and assignments of the executive presbyter
and the other staff assigned to the Presbytery, according
to the Synod Personnel Policies and Procedures Manual. This
may provide that the executive presbyter and other staff may
be full-time or part-time and/or that their services may be
shared with other presbyteries or with the Synod, itself.
4. Salaries and Benefits. Salaries and benefits for all employees
provided for in this Agreement shall be established by the
Synod, in accordance with the Synod Personnel Policies and
Procedures Manual. The Synod will consult with and inform
the presbyteries/mission units of proposed salary ranges and
benefits through the participation of their respective Synod
Commissioners and Presbytery/Mission Unit Personnel Committee
Chairs in the meetings of the Synod Mission Personnel Committee.
However, any changes to existing salaries and benefits affecting
employees provided to the Presbytery/Mission Unit pursuant
to this Agreement shall be made only in accordance with the
Synod Personnel Policies and Procedures Manual. Any requests
for exceptions to this process must be made in writing to,
and approved by, the Synod Mission Personnel Committee.
5. Term and Termination. This Agreement shall commence on
January 1, 2004 and will continue in full force
and effect until terminated by either party giving a minimum
six months written notice to the other party, or in the circumstances
as described in the last paragraph of Section 1 b. above.
Upon the expiration of such notice, this Agreement will be
of no further force and effect. If it is the desire to terminate
this Agreement, an effort should be made to effect the termination
at the end of a calendar year.
IN WITNESS WHEREOF, this Agreement is made and entered into
as of the date first above written.
THE PRESBYTERY
OF SACRAMENTO
By Name/Title: // Elizabeth Groelle, Stated Clerk
THE SYNOD
OF THE PACIFIC
By Name/Title: //Helen Engeseth, Moderator, Mission Peresonnel Committee
Revised October 11, 2003
Executed February 28, 2004
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